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POS with batch and expiry control, distributor purchasing and claims, near-expiry management and real margin after bonus schemes.
A pharmacy's inventory is not a list of items — it is a list of batches, each with its own cost, expiry date and claim status with a distributor. Software that models stock as one number per medicine cannot support returns, recalls or an honest margin figure.
The commercial reality reinforces it: pharmacy margin is thin and heavily shaped by distributor bonus schemes, so the difference between the printed trade price and the real landed cost per batch is where the profit actually lives.
Every unit tracked by batch and expiry, from purchase through sale to distributor return.
Monthly forward-looking reports with value at risk, timed to the distributor's claim window.
Return notes, credit tracking per distributor and payable adjustment when credit lands.
Landed cost including bonus quantities, so profitability is not a nominal percentage.
Find alternatives at the counter by generic or salt name instead of losing the sale.
Dispensing charged to a patient visit where the pharmacy sits beside a clinic or hospital.
Counter, purchasing and expiry control are inseparable here.
Every expired pack is money that was already spent. The window to return it to the distributor closes months before the printed date, so the report that matters is not what has expired but what will expire in the next three to six months, valued.
Pharmacies that run that report monthly and act on it typically recover a meaningful share of what they previously wrote off.
Ten plus one, quarterly targets, seasonal schemes — pharmacy purchasing is full of effective discounts that never appear on the invoice line. Once bonus quantities are recorded and folded into landed cost, two things become visible: your real margin per item, and which distributor is genuinely cheaper once schemes are counted.
Many pharmacies operate beside a clinic or inside a hospital. Where that is the case, dispensing should charge the patient's visit rather than being a separate untracked sale — which links the pharmacy stock ledger to the clinic or hospital billing system.
Straight answers, including the ones that rule us out.
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